If you or your organization is interested in contributing material to the project please review the following guidelines based on what you would like to contribute. We provide hosting for contributed materials on nyshistoricnewspapers.org at no cost. If you have further questions please contact digitization@nnyln.org.

Undigitized Microfilm

Current options for undigitized microfilm are as follows:

  • Microfilm can be scanned by an outside agency (see the list of vendors on the tools page). If they are scanned by an outside agency they must meet the Required File Specifications as listed below.
  • Microfilm can be submitted to NNYLN for processing.
    • There is a fee of 15 cents per page for scanning, processing and OCRing.
    • Resultant OCR Date-named PDFs will be returned to you.
    • Please contact digitization@nnyln.org for a quote.

Funding for digitization costs might be available. Please consult with your local Reference and Research Library Resources Council for grant opportunities. Find your local council at the Empire State Library Network website.

Previously Digitized Pages

The contributed images must meet the Required File Specifications as listed below. The files can be mailed via USPS, FedEx, or UPS on magnetic or optical media to:

NYS Historic Newspaper Project
6721 US Hwy 11
Potsdam, NY 13676

Physical Papers

Physical copies of titles can be scanned into digital format by outside agencies (see the list of vendors on the tools page). If they are scanned by an outside agency they must meet the Required File Specifications as listed below.

Required File Specifications

All images need to be:
  • PDF with Optical Character Recognition (OCR) already completed and embedded behind image
  • 400 DPI greyscale (300 DPI bitonal minimum)
  • 1 newspaper page (1-up not 2-up)
  • approximately 3:4 in size
  • no larger than 5000px wide
  • 8 bit color (greyscale) or less
  • named in the format: NewsaperTitle-YYYYMMDD-page# Example: nowheresville-gazette-18590621-001.pdf
  • file size no larger than 5 MB

If the title submitted includes papers after 1923 copyright clearance must be obtained. A Copyright Permission Form is available on the Tools page.

If the newspaper title does not appear on Chronicling America, a MARC record will need to be provided.

If contributed files do not meet these standards, adjustments will need to be made before the files will be accepted. If unable, the Northern New York Library Network (NNYLN) can adjust the files to meet standards at a cost of 3 cents per page. Please contact digitization@nnyln.org for a quote.